UNOLS Ad-Hoc Committee on Data Management Best Practices

Project Kickoff Teleconference

Logistics

Prior to the telecon, it is recommended that you browse our Committee web site http://data.unols.org and download 3 documents:

1.     The draft charter

http://data.unols.org/charter/Data_Practices_terms_of_ref.doc/view

2.     The draft report on the survey

http://data.unols.org/initial-survey-of-data-management-issues/Survey_response_discussion.doc/view

3.     The Committee Categorization

http://data.unols.org/initial-survey-of-data-management-issues/Committee_categorization.xls/view

Our first phone/web conference is scheduled for Friday, September 28th.  The conference will begin at 11:00 am (West Coast), 2:00 pm (East Coast).  To participate in the conference:

    Dial [1-800-531-3045] and enter the Passcode 8042845, followed by the # key.

    Participants that dial in before the host (Mike Prince) will be on music hold until the host joins.

Web conferencing will be used to view committee documents during our discussion.  The service is available for log-in 10 minutes prior to the conference start time (please sign-in early so that we can begin at 11:00 am PDT).  Please note:  The web conference service will NOT work with Netscape, but does work with Safari and other browsers.  Instructions for entering the web conference follow:

    To join the meeting, click on the hyperlink below:

    http://meetings.picturetalk.com/picturetalk/meetingattend.jsp?ptkkey=vzyk25714&a=282

    Step 1: Click Java Join (No Download) or Client Join (Requires One-Time Download)

    Step 2: Enter Name and Email if prompted

    Step 3: Enter Password:         data

Agenda

Greetings and charge to the committee – Mike Prince, UNOLS Executive Secretary

Overview – 1-year top down assessment of problems (and solutions), leading to recommendations on best practices for

            UNOLS operators

            Data repositories

            Data managers

            End users

Round Robin introduction of members

Name, Institution, background, plus brief description of what you would like to see come from this committee. Refer to http://data.unols.org/initial-survey-of-data-management-issues/Committee_categorization.xls/view 

Arko, Robert                  Lamont-Doherty Earth Observatory, Columbia University (Co-Chair)

Case, James D.             CCOM, University of New Hampshire

Chandler, Cyndy           Woods Hole Oceanographic Institution

Chapman, Piers            Texas A & M University

Fanning, Bill                  University of Rhode Island

Forcucci, David                          Icebreaker Operations, US Coast Guard

Graybeal, John                         MBARI

Johnson, H. Paul          Oceanography, University of Washington

Measures, Chris            Oceanography, University of Hawaii

Mendelssohn, Roy        NOAA/NMFS/SFWSC 

Miller, Stephen                          Scripps Institution of Oceanography, UCSD (Co-Chair)

Smith, Shawn                COAPS, Florida State University

Proposed charter

Refer to http://data.unols.org/charter/Data_Practices_terms_of_ref.doc/view

Discussion

            Confirm scope of activities to be assessed

Confirm communities of users that are represented

Revision

Adoption, as appropriate, for submission to UNOLS Council October 11

Discussion of Initial Survey

            Refer to http://data.unols.org/initial-survey-of-data-management-issues/Survey_response_discussion.doc/view

            Review of “most important issue” responses

            Selection of top priority issues

            Request further input from members for report to UNOLS Council

Discussion of list of proposed minimum standard products

            Cruise-level metadata report

            Cruise report

            Track chart

            Navigation

            Other

Face-to-Face / Telecon meeting

            AGU San Francisco December 12 noon (tentative)